For Art Director (Agency / In-House)s ·
What you'll accomplish
Is the clear space around the logo measured from the mark or the lockup? Which color values are for print and which for screen? What does Printer B want in a press-ready file? The answers sit in two or three PDFs, and you have opened them all more than once. Gemini Notebook (formerly NotebookLM) lets you add those documents as sources and ask questions, with citations you can click back to the passage.
What you'll need
Check before you add sources. Guidelines are often marked confidential, and printer spec sheets can carry the printer's own terms. Read the contract and your agency's or company's AI policy before adding either. Google's Workspace page states that uploaded sources stay private unless you share the notebook, and that it does not train models on your uploaded data. Treat that as the vendor's statement and confirm it against your own admin settings. Name the notebook with a code name. Do not add a document that lists talent, staff or contact details.
Go to Gemini Notebook from your Google account or from the Workspace apps list. If you remember it as NotebookLM, it is the same product under a new name.
What you should see: A home screen with your notebooks and a button to create a new one.
Create a notebook and name it with a code name, such as "Client A Print Reference." Do not mix clients in one notebook.
Choose to add sources and upload the guidelines PDF and the spec sheets. Google lists PDFs, Docs, Slides, text files and web links among the supported source types, with size limits per source.
What you should see: Each source listed with a check mark when it has processed. Troubleshooting: If a PDF is a scan with no selectable text, ask for the source file.
In the chat panel, ask one specific question and read the answer with its numbered citations.
What you should see: An answer with small numbered references. Clicking one opens the passage in the source.
For every answer you will act on, click the citation and read the original passage. Then check the version date of that document. A rule from an old guidelines file or an old spec sheet is not a rule.
What you should see: The passage says what the answer said, and the document date is current.
List every restriction on logo placement in the guidelines and cite each one.
Does the guidelines document and the printer spec sheet disagree on color mode for print files? Cite both passages.
What is the minimum size for the logo in print according to the sources? If none is given, say so.
List the file requirements in Printer B's spec sheet as a checklist, one line per requirement, each cited.